Report

How to write a report.Let us now look at report writing. Read the sample question below:

Your school recently organised a Leadership Camp for all presidents and secretaries of the various clubs in your school. You are the Editor of the School Magazine. You, too, attended the camp and you have been asked to write a report for the school magazine. In your report, include the following information: 

Place: Perimbun Resort, Cheras 
Date: 27-29th July  
Participants: Presidents and secretaries of various clubs in school 
Organised by: Co-curricular Unit 
Objectives of the camp: 
  • to instil leadership qualities 
  • to improve teamwork  
Facilitators: Youth leaders from local university 
Activities: Day 1 
  • Briefing by facilitators 
  • Setting up tents 
  • Group activities  
Day 2
  • Morning exercise 
  • Survival skills 
  • Night hike 
Day 3  
  • Feedback session 

The above question requires you to write a report on a school activity. Below are two samples based on the same question. 


Sample 1 
Integrated Leadership Camp 
The Co-curricular Unit of SMK Setia recently organised an Integrated Leadership Camp at Perimbun Resort, Cheras, from 27-29th July. The objectives of the camp were to instil leadership qualities and improve teamwork among the 50 participants who attended this camp. The activities at the camp were handled by several youth leaders from a local university. All participants, presidents and secretaries of the various clubs in school, had gathered at the school hall at 2pm. From there, they were taken to the campsite in two buses. They were accompanied by five teachers, including the senior assistant of co-curricular affairs Puan Ng. Upon arrival at the campsite, they were given a briefing by the facilitators. Then, they were put into groups and asked to set up tents. By 7pm, most of them had accomplished this task successfully. After dinner, the participants had to engage in their first group activity. They were required to come up with names and theme songs for their groups.  The second day of the camp was much more hectic. The participants had a rigorous exercise session which involved aerobics and jogging around the campsite. Then, after breakfast, they had to display their survival skills. In the afternoon, the participants had another round of physical activities. They engaged in canoeing in the nearby lake.  The night programme was the most interesting. Participants had to take part in a night hike.  There was only one activity on the third day of the camp ? the feedback session. The participants rated the programme highly and hoped that it would be held annually.  The leadership camp was a huge success because all participants showed tremendous support by actively participating in all the activities throughout the duration of the camp. 
Written by, 
Ly LyTAN LY LY
Editor

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Sample 2 
 Integrated Leadership Camp 
The weekend of 27-29th July this year will forever be etched in the minds of the 50 participants who attended the Integrated Leadership Camp organised by the Co-curricular Unit of SMK Setia. The two-day two night camp, held at Perimbun Resort, Cheras, some 20 miles away from the city centre, was a compulsory activity for all presidents and secretaries of the various clubs in school. The objectives of the camp were to instil leadership qualities and improve teamwork among participants. Although the students were accompanied by several teachers, all activities were conducted by youth leaders from a local university.  Most of the students, who are in Form Four this year, were very excited throughout the 45-minute journey to the campsite. Upon arrival, they were immediately whisked off to the seminar room where they were given a briefing on the rules and regulations at the campsite by the facilitators. Then, they were put into groups of five and asked to erect their own tents.  Luckily for my group, we had the President of the Scouts Club with us. In no time, he had instructed us on how to put up the tent. Unfortunately, some of the other groups were struggling with their tents and seeing their dismal efforts some of us decided to help them. Apparently, this was the first test of our teamwork skills and fortunately, many of us passed with flying colours. After dinner, we had a group dynamics activity, where we had to come up with names, logos and jingles for our groups. Well, with names like the Flying Potters and Forever Dumbledores, and jingles ranging from pop rock to jazz, the students of SMK Setia proved that they are indeed a creative lot.  The second day of the camp started off with an early morning exercise session at 5.30am. The two energetic facilitators, Tim and Ashraf, took us through a rigorous exercise routine. Many of us who barely exercise knew what to expect over the next few days ? muscle cramps. After the one-hour aerobic session, we jogged through Perimbun town, which was a pale shadow of its daytime hustle and bustle. The early morning exercise was invigorating and refreshing. We had enough time for a quick shower and breakfast, before we took part in more group activities.  These activities were physically and mentally challenging. One of the activities was basic survival skills. We had to start our own fires with only two matchsticks and cook lunch for the group members. Using water from the slightly muddy stream nearby, we had to cook not only rice but also fish and vegetables. As no soap was made available to us, we learnt to wash the cooking utensils using ash. Later in the afternoon, we had activities like flying fox and abseiling. Through these activities, we learnt to trust each other and to give moral support when it is most needed. The highlight of the camp was a night hike in the surrounding jungle. The facilitators led us deep into the jungle and made us sit all by ourselves. The half hour spent alone was aimed at making us brave and resilient. Though many of us were initially hesitant and sceptical about this activity, it was indeed an insightful experience. On the final morning, we had a hearty breakfast, which was followed by a feedback session. During this session, we were given the opportunity to voice our feelings and opinions regarding the camp. Many of the participants gave constructive feedback on what the camp had taught them. We learnt about the importance of teamwork, consideration, tolerance and understanding. Most importantly, we learnt that good leadership is responsible leadership. 
Reported by, 
Ly LyTAN LY LY
Editor 

General guidelines to remember when writing a report:
  • Address it to the person concerned.
  • Use the points given in a systematic manner – use transition markers to enable your audience to follow the flow of your thoughts.
  • Elaborate on your points with examples or illustrations.
  • Conclude your report in an appropriate manner.
  • Maintain a formal yet pleasant/polite tone.

Back to Types of Directed Writing


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